Please keep in mind this was one of many drafts I did for the process but it serves well to show the level of detail I put into my writing. It is now an old procedure and has no HIPPA violations as Minnie Mouse, Mickey Mouse House and Acme are NOT real but were used frequently as test records in the database system. Please also note that DS3 is no longer used by the State of Alaska as well. Yes, it is very long (80 pages) but the final version was almost 200 pages and then it was discarded by management.
Everyone has to read a job description to see if you meet the qualifications of the company but what if we, as job seekers were to publish our own job descriptions? Something that defines the job we’re looking for, the company culture, boss, tasks and location we’re after. It could be something that we can add to a resume or cover letter pointing out what our criteria is and how well the company matches us for a change. It could also be an “Other Document” that can highlight how well we’ve researched our target company finding tidbits and trivia that may just be public information but still require research that is attached to an application.
I built a reverse job description several months ago based on what I dislike most about my current job and what I wanted to avoid and wanted to be doing soon. Interestingly enough, I was able to define what I want in a boss, company and job tasks that would make me happy etc. Even better a potential job is in the process of opening up that just about meets everything including location and compensation requirements, the only thing I have to do is be patient.
Here’s part of my list and even if you build a list and never publish it, it can be a very useful tool for identifying if an opportunity and company meet your criteria!
Profitable or high benefit to helping society or the environment with enough in funding to function well
Has an active future plan that includes revenue growth
Functions within budget
Includes staff in plans while forming not after choices are made
Actively seeks ideas and feedback from staff
Seeks to build not just small teams for certain functions but to bring whole group of teams into one large team demonstrating that each team has a purpose in the big picture
Explains the big picture and how everyone from the clerk and janitor contribute
Fair but firm
Timely decision making - "later" is not an option nor is crossing the bridge when we get there… PROACTIVE PLANNING
Clear expectations and goal setting
Proactive work projects
Open door policy
Gets to know individuals on team including moods, likes and dislikes
Knows enough to do anyone's job for a few days
Short, medium and long term project based
Variety of assignments
Set goals for each project with clear expectations of deliverables and timelines
Variety of new software to learn
Opportunity to teach and learn
Primarily computer based in software or programming or writing
Team getaways specifically to get to know other teams
Continuing education or conferences
If remote then flexible work hours based on timezones
Mat-Su Valley of Alaska
What I want
Computer based tracking systems that are up to date
Research and learning are highly encouraged
Support with projects when needed
Any down time can be used for classes and learning
Freedom to prioritize work within reason
Variety of tasks that make a difference
Ability to see where my work fits in
Short productive meetings
Tools to keep in touch such as chat and message boards in addition to email
Cross training in other teams and other jobs with or without the background for the job
Mobile tools for use when needed
Helps others mutually supportive
Power to do experiment and mess up within reason
Computer that has the power to keep up with multitasking
The checklist started as a reviewer’s tool to help track all the basic items needed for an application. From a general Word document to a manual show and hide system in Excel to the automated system developed in 2014 by a colleague. When he retired a year later I was tasked with the continual update of the tool. I have made multiple changes to the vb.net code behind the check boxes and also used it as inspiration for other tools. It is used on a daily basis with the 30-50 apps I process each month.
It has a tool now for printing the worksheets by name which in addition to the checklist customized for each application includes a worksheet for the background check requirement. It is also more diligently commented in the code to allow others to know where and how to update it. During one update additional space was allowed behind the scenes for future changes. There are over 1000 lines of code and it generally takes a day or so of uninterrupted time to do a full change and edit to the system. Small changes are faster. There is a chance that another manual list will be integrated later this year as regulations change.
The Checklist went through another major change process in December 2017, just before I left. Since only I knew how to maintain the original I was asked to create a simplified variation that my remaining team mates could take care of in the future. I based my new checklist off of another project I’d done in the spring, the Compliance Checklist.