Archiving Categories

At the start of my time with the State of Alaska I was a Administrative Clerk. As a clerk I was placed in charge of archiving old files to make space for current files. This was a monumental task that had not been tackled in several years so there were 20+ boxes to start with. Based on the Archive Guidelines I developed a simplified chart to help me sort the files.

Over the course of 9.5 years I and the teams of MASST (Mature Alaskans Seeking Skills Training) and DVR (Department of Vocational Rehabilitation) participants along with a non-perm Office Assistant archived over 3,500 files. I was involved in all the aspects of hiring, training and day to day leadership of these individuals.

archives guide

One of the training tools I used to assist everyone who was helping with the massive project included the following guide.

In the process of doing this it became known that no matter how many closed files I archived and sent off site there would never be enough space for the ever expanding files that were open. It was then determined that we also needed to categorize the open files for archiving as well. There was no guidelines to do this at the time and so in talking to the head of the archives we determined that we needed to collaborate with my management to setup the mechanisms to archive open files.

There were many types of both open and closed providers as detailed below. The categories assisted in retrieving files for quality assurance and compliance investigations over the years. Our oldest files were so old that the early volumes dated back into the 1990’s when Senior Services was founded! It was fantastic to get so many old files offsite and out of our over full file cabinets. It also reduced injuries (I was injured by the drawers being too full) and reduced fire risks. Once older files were offsite archives was able to either store the files or add them to micro film or scan them for DVD backup media.

Archive Categories

Publications

Published books, articles and patterns.

Published Bo Peep

Oct/Nov 05 Issue 89

1st place Alaska State Fair

Published Tiny Kitty Pattern

Jan/Feb 05 Issue 86

Published Gene

Dec 05/Jan 06 Issue 90

Published Mini Baby Born

Apr/May 05 Issue 87

fantasy

Dec 04 Issue 85

Published Brenda Starr

Aug/Sep 05 Issue 88

Additionally, I also have 100 other patterns on www.suestinycostumes.com. I have been writing pattern instructions since 1996.

Education

Charter College Bachelors of Science ~ Alpha Beta Kappa

Certifications

Solano Community College

Continuing Education

2019

2017

2015

Relevant Classes

  • Advanced Web Development
  • Javascript
  • Visual BASIC.NET
  • Perl
  • Technical Writing
  • Project Management
  • Marketing
  • Statistics
  • Research Methodologies
  • Telecommunications
  • Contract Management
  • Human Resources
  • Operations Management

Workplace Training

  • COGNOS
  • HIPAA Security
  • Archiving Basics
  • Introduction to Supervisor Training
  • Basic Care Coordinator Training
  • Introduction to Office 2007

Where do I or have I used these programs?

CMS: WordPress, Drupal, Dreamweaver,  Joomla

 WordPress, install via cpanel and manually via FTP. Configure basic settings, install theme and plugins. Troubleshoot conflicts and custom changes to HTML, CSS, JavaScript and PHP researching for additional information as needed. Total current number of sites is 14 with subdomains. I personally use Infinite WordPress to manage updates, themes, plugins and backups.

 

Samples Collage

Prior to using WordPress for all of the sites I used Joomla or Drupal as well as hand coding in HTML CSS and using Dreamweaver for development. I currently use VS Code for all my hand coded sites and work.

Databases: Azure, SharePoint, MMIS, DS3, Citrix, Access, Enterprise, COGNOS, MYSQL, PHPMyAdmin, CPanel

The robust Azure & SharePoint system used by Microsoft in combination with Excel and Power BI was a great system to work with for modifying accounts and tracking data. 

Citrix was a database that was used to track various types of data for the clients that Nine Star served.

 

web management 2020

 

DS3 is the main database currently in use with Senior and Disability Services but it is in the process of being replaced. DS3 originally was a Cold Fusion based system but has migrated to a .NET framework.  The replacement system is named Harmony and went live in the winter of 2018.

 MMIS or Medicaid Medical Information System has been replaced by Enterprise and is a good system that Harmony will eventually interface with. This system’s report manager, COGNOS provides a robust system to track data.

Graphic Art Suites: Corel Draw, Inscape, Gimp, Paint Shop Pro, Visio, Star UML, Dia, Freemind

Battle Plan

The Corel Draw Suite is a main tool for my drafting and design work for sewing patterns and technical writing. Inkscape is the Open Source version of it and is used to do various drawings in .svg formats.

Umls are used to diagram processes in Visio and Star Uml.

One of my main tools is Freemind, Freeplane and now Scapple for mind mapping ideas and outlining books.

Office Suites: Office 365, Master Certified Microsoft Office 2003, Microsoft Office 95-2016, Microsoft Outlook, Microsoft Project, Microsoft Visio, Microsoft SharePoint 2007-2016, OneNote, Open Office, Adobe Pro, Adobe DC

I use or have used all of these office suites heavily. They are the main stay of my workflows.

I am certified in MS Office and have continued my education using State of Alaska Trainings for SharePoint eventually earning the respect of the IT administration team and 

open-office

granted my own sandbox to work in as well as full control over the Provider Certification Unit site and the Division’s Archiving site.

I used OneNote to compile a reference manual of all of the procedures for the Certification unit.

Word and Excel were used heavily to do mail merges as well as many other tasks including checklists and data tracking as well as graphs and charts for reports up to the Federal level.

Adobe Pro was used to “jailbreak” documents into Word and Excel, date stamp incoming certification applications and many other tasks including as a pivotal tool in a massive mail merge. I also used it to create the Certification Application and add fill in fields to ensure that applications were legible and data entry was accurate.

This is but a small portion of the variety of software and tools I use or have used on a daily basis. The list could go on and on!

  • Contact Me

    All image on this site are ©2019 Sue Darby.

    Photographs are taken by Sue Darby please ask for permission and link to this site if you wish to use one.

  • Contact Me